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Agricultural Fields

Landowners

Signing a lease with Sound Energy establishes a long-term partnership that we deeply value. We are committed to treating your land with respect, being transparent in our intentions, and addressing your concerns promptly and thoughtfully.

  • You will need to provide the following documentation for these

    Individuals 

    Marriage

    • Copy of original marriage certificate.

    • Internal Revenue Service Form W-9 in your new name.

    • Copy of original Decree of Divorce stating name change.

    • NOTE: In case of divorce, proof of transfer of ownership (usually the divorce decree or Quitclaim deed) will be required before payments can resume. See "Transfer of Interest/Ownership Changes" below.

    Divorce

    Corporations

    Corporate Name Change

    • Certificate of Name Change.

    • Internal Revenue Service Form W-9 with new name.

    Merger, Dissolution, or Sale

    • Certificate of Merger, if applicable; or

    • Certificate of Dissolution or Withdrawal, if applicable; or

    • Purchase and Sale Agreement, if applicable.

    • Internal Revenue Service Form W-9 with new name and Tax ID.

    Change of Address

    For your security we will no longer accept address changes over the phone. Please send a letter with the following information to Sound Energy: P.O. Box 306, Dover, OH 44622

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    • Your notification letter should include:

    • Your Tax ID Number (Social Security or EIN)

    • The Legal Description of your property

    • Your Old Address

    • Your New Address

    • Your Phone Number

    • Your Original Signature

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    Your address change will take effect on the first of the month following our receipt of your letter. If you are providing an address change on behalf of an interest owner other than yourself or your spouse, please provide appropriate documentation of your legal authority to act on behalf of that person (e.g., Power of Attorney or Guardianship).

  • All ownership changes must be filed of record in the County where the property is located. No transfer of ownership will be acknowledged until we have received a legible copy of the recorded documentation of the sale. Please refer to the table below for documentation required for different types of transactions.  Mail the documentation to Sound Energy:

     

    P.O. Box 306

    Dover, OH 44622

     

    Along with the following information:

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    • Buyer's Name

    • Buyer's Address

    • Buyer's Phone Number

    • Internal Revenue Service Form W-9 signed by Buyer

    Seller/Buyer
    Documentation Required
    Between Individuals
    Copy of recorded conveyance (deed, quitclaim, etc.)
    Seller or Buyer is a Trust
    Copy of recorded conveyance (deed, quitclaim, etc.) Documentation of authority of Trust representatives to make sale (usually a copy of the Trustee's Affidavit or Trust Documents).
    Seller or Buyer is an Estate
    Copy of recorded conveyance (deed, quitclaim, etc.) Documentation of authority of Executor to make sale (usually a copy of the court order creating the estate).
    Seller or Buyer is a Corporation
    Copy of recorded conveyance (deed, quitclaim, etc.) Documentation of authority of Officer to make sale (corporate bylaws, board resolution, or power of attorney).
    Creation of Trust/Partnership
    Copy of recorded conveyance, if applicable Copy of Partnership or Trust Agreement

    • Copy of filed court order appointing Guardian

    • Name, address and phone number of Guardian.

    Guardianship

    • Copy of Power of Attorney granting the Representative's right to act on the owner's behalf.

    • Name, address and phone number of Representative.

    Power of Attorney

    Death of Interest Owner

    We must receive documentation of the Power of Attorney or Guardianship with any document signed by the representative, unless we already have it on file.  Documents required are:

    Documentation of Death of Interest Owner

    • Copy of Death Certificate

    All royalties and rental payments will be suspended upon notice of the death of an Interest Owner.  Payments will be held until proper documentation of the settlement of the estate is provided to Sound Energy. 

    Documentation of Heirs

    • Completed Internal Revenue Service Form W-9 (below) for all heirs; and

    • Name, address and phone number for all heirs; or

    • Completed and notarized Trustee's Affidavit (below).

    Documentation of the settlement of the estate, including

    • Copy of the recorded Certificate of Transfer; or

    • Copy of recorded Transfer on Death Deed; or

    • Copy of Trust Documents naming Successor Trustee; or

    • Copy of Court Order creating estate and naming Executor with Sale Documents.

  • If a check is lost or stolen we can stop payment on that check at the request of the interest owner (processing fee applies).  We can re-issue lost or stolen checks. Stale-dated checks can only be re-issued at the request of the interest owner.  Re-issued checks of any kind are subject to a fee. 

    Lost, Stolen or Stale-Dated Checks

    • Copy of Order directing payment to bankruptcy trustee.

    Power of Attorney

How You are Compensated

Lease Bonus

A bonus payment is a one-time payment made to the Lessor, but only after we have verified your ownership of the leased oil and gas through thorough title research. This payment is typically issued after you have signed the lease and we have confirmed your rightful ownership of the oil and gas covered by the agreement.

Royalty Payments

Royalty checks for the production and sale of oil and natural gas are sent to all lessors with an interest in a producing well. This interest is typically determined by participation in a production unit associated with the well(s). Your royalty payment is calculated based on the proportion of your leased acres within the total production unit. If you have any questions about your royalty check, please contact us.

Temporarily Withheld Royalties

Royalty payments may occasionally be temporarily withheld when Sound Energy is notified of a change in ownership, such as a death, address change, property sale, interest assignment, or legal dispute. In these cases, payments are held until all necessary documentation is received. Please check below for the required information.

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